Submission Guidelines


  • Any United States scholastic music program (curricular or extracurricular) or scholastic music booster organization is eligible to enter.
  • All curricular and extracurricular scholastic music programs are eligible to submit entries. This includes band, choir, orchestra, general music, and any other type of scholastic music program.
  • Programs serving any age level (elementary, middle, or high school) are eligible.
  • Public, private, parochial, and charter schools are eligible.
  • Anyone may submit an entry (teacher, student, parent, etc.). All entries will require the signature of the program director/instructor.
  • Eligible entries must have been produced or implemented during the 2017-2018 academic school year.
  • Each entry must be completed in its entirety in order to be eligible to win.
  • Each entry must be submitted by October 1, 2018 in order to be eligible to win. Physical materials and submissions sent to the Music for All office must be postmarked by this date in order to be eligible.


There is no entry fee.


  • Each program, material, or activity will be considered one entry.
  • One entrant can submit multiple entries in multiple categories; however, each entry requires a separate application.
  • All entries require applicants to provide a written summary of the item being entered. Specific guidelines for each entry will vary based on the category and type of submission.
  • Supporting materials may be included with each entry. Applicants may submit up to 10 photos, documents, and/or objects supporting their entry. In addition, applicants may include one video submission up to three minutes in length. Video materials must follow our video submission guidelines.
  • If you are entering a physical object in this category, including posters, programs, and merchandise, please mail a physical copy of the object to the Music for All office.

Music for All, Inc.
39 W. Jackson Place
Suite 150
Indianapolis, IN 46225

Please note: Items submitted are NOT able to be returned.


  • Entries will be adjudicated by a panel of educators, administrators, community leaders, Music for All partners, and business leaders recognized for achievement in each category.
  • Adjudication criteria differs for each category.
  • “Gold,” “Silver,” and “Bronze” distinctions will be awarded in each category for the highest achieving entries.


  • All award recipients will be notified by email on or before November 1, 2018. Notification will be sent to the contact listed on the entry form.
  • Honorees may be asked to submit additional information or be interviewed for Advocacy in Action promotional materials.
  • 2019 Advocacy in Action Awards recipients will be publicly announced in January 2019.
  • Winning entries will be promoted as featured advocacy content throughout the 2019 Music for All National Festival, Summer Symposium, and Bands of America Fall Marching Championships.
  • Winning entries will also be promoted at state and national music education events where Music for All has a presence.


By submitting your entry to the Advocacy in Action Awards, you grant Music for All the right to use any submitted materials, including but not limited to photos and video, for editorial, analytical, promotional, or any other purposes without additional compensation or permission. In addition, you acknowledge that your entry and any corresponding materials are not returnable. The complete submission of an entry indicates acknowledgment and agreement to these terms.


Video submissions and supporting video materials may be submitted in one of two ways. You may upload a link to a video hosted via an online platform, such as YouTube or Vimeo. Videos may also be submitted as digital attachments or via a physical storage device, such as a CD or USB drive. Videos submissions (e.g. Outstanding Recruitment Video, etc) have a 20 minute maximum length. Supporting video materials may be up to three minutes in length.

Please note: Video materials will only be accepted in the following formats: .mp4 or .mov video files.

Award Categories

Decision-Maker Interaction

Recruitment & Retention

Community Engagement

Marketing & Promotion

Parent & Booster Involvement

Fundraising & Sponsorship