Harmony United: Empowering Performing Arts in Wantagh Schools
Wantagh Fine & Performing Arts, Wantagh, New York
Description
Our initiative, Harmony United, spearheads comprehensive support for performing arts in Wantagh Schools. Through dynamic fundraising, broad volunteer engagement, unified spiritwear initiatives, and diverse program enhancements, we foster an inclusive and vibrant arts community. From scholarships and special recognitions to event coordination and student-centered activities, we’re committed to amplifying opportunities and celebrating the talents of every student, ensuring a harmonious future for our performing arts programs.
Objectives
Enhanced Support: To provide efficient and organized support to all performing arts programs in Wantagh Schools, ensuring every student receives the necessary resources and encouragement to thrive.
Community Engagement: To cultivate a vast network of parents and boosters actively involved in supporting and advancing the goals of the music programs, fostering a sense of community and collaboration.
Fundraising Excellence: To implement strategic fundraising efforts, such as concession sales, spiritwear fundraisers, and special events like the food truck festival, to generate funds for program enhancements, scholarships, and other needs.
Recognition and Appreciation: To recognize exceptional volunteer efforts and contributions, whether through awards, scholarships, special events, or gestures of appreciation like flowers and “forever keys,” fostering a culture of gratitude and acknowledgment within the community.
Student Empowerment: To empower students by providing opportunities for recognition, scholarships, and memorable experiences, such as Senior Spotlights, Senior Night, and post-concert receptions, ensuring their achievements and talents are celebrated and supported.
Program Enrichment: To enrich the performing arts programs through initiatives like stage decorations, event coordination, and logistical support, enhancing the overall experience for students, teachers, and audiences alike.
By achieving these objectives, the Harmony United initiative aims to create a vibrant, inclusive, and supportive environment for performing arts education in Wantagh Schools.
Target Audience
Students are the heart of the performing arts programs and directly benefit from the support and enhancements provided by Harmony United. Engaging students fosters a sense of ownership and pride in their performing arts community, motivating them to excel and participate actively in program activities. Harmony United ensures that its initiatives are student-centered and relevant, ultimately enriching their educational experience and fostering a lifelong appreciation for the arts.
Parents play a crucial role in supporting their children’s involvement in performing arts activities through volunteering, fundraising, and attending events. Engaging parents strengthens the sense of community and collaboration within the performing arts community, creating a supportive network for students and educators. By involving parents, Harmony United ensures transparency, accountability, and broad-based support.
Teachers are “instrumental” in shaping students’ musical and artistic development. Their input is invaluable in identifying program priorities and needs while aligning with curriculum objectives, instructional methods, and educational standards, to maximize impact on learning and achievement. Supporting and empowering teachers through recognition, resources, and professional development opportunities strengthens the quality and sustainability of the programs.
Administration provides leadership, resources, and infrastructure support for performing arts. Engaging administration ensures institutional buy-in and alignment with broader educational goals and priorities, facilitating access to funding, facilities, and other critical resources. Harmony United can then advocate for the value of performing arts education and promote its integration into the broader school community.
Community members contribute to the vitality and sustainability of performing arts programs through support and involvement by building awareness, appreciation, and support for the performing arts. Harmony United can leverage additional resources, expertise, and opportunities to enhance the reach and impact of its initiatives.
The diverse stakeholders reflect the collaborative and inclusive nature of the initiative.
Timeline
Initiation (Month 1)
The idea for Harmony United is conceived, recognizing the need for a unified booster organization to support all performing arts programs in Wantagh Schools.
Initial meetings are held to gauge interest and gather input, including parents, teachers, administrators, and students.
Planning and Organization (Months 2-3)
A core team formed to lead the initiative, comprising parents, educators, and community members.
Detailed planning sessions are conducted to outline objectives, strategies, and action plans for the initiative’s implementation.
Committees are established to oversee various aspects of the initiative, such as fundraising, volunteers, events, and program enrichment.
Implementation (Months 4-9)
Fundraising efforts are launched, including concession sales, spiritwear fundraisers, and special events.
Volunteer recruitment is conducted to expand the base of support and engagement.
Program enhancements, such as stage decorations, student awards, scholarships, and special recognitions, are implemented throughout the school year.
Events and activities, such as the Music Honor Society Recital reception, Senior Spotlights, Senior Night, and the outdoor Pops Concert, are organized and executed.
Ongoing communication and collaboration with teachers, administrators, and students ensure alignment with program priorities and needs.
Evaluation and Reflection (Ongoing)
Regular evaluations are held to assess the effectiveness of implemented strategies and activities.
Feedback is collected from stakeholders to identify areas for improvement and opportunities for growth.
Reflection on achievements and challenges helps inform future planning and decision-making.
Future Expansion (Beyond 9 Months)
Plans are made to expand the scope and impact of the Harmony United initiative in the coming years.
Efforts are made to reach out to community members, businesses, and organizations for support and collaboration.
New initiatives and projects are developed to further enrich and enhance the programs.
Overview of Planning and Execution
A founding committee of 7 parents and 1 administrator were involved in the planning and initial execution of the initiative. There was the President and Treasurer of the Bandwagon Booster and the President and 2 volunteers from the Wantagh Theatre Booster. In addition, was the Supervisor of Fine and Performing Arts for Wantagh Schools and two additional parents representing the other performing arts. Their commitment was approximately 3-4 hours each month in meetings and some had an additional 5-10 hours per month in planning and execution of tasks for formation and fundraising. As the year progressed, the 9 teaching staff, numerous parent volunteers, and Tri-M Middle School and High School student volunteers. Volunteers would donate their time for performing arts events which was equivalent to 3 hours per concert, with a total of 16+ concerts per year, 5 hours for each All County event, with a total of 3 this year, and 12 Theater performances, with 8 hours of preparation for each of the 3 shows and 3 hours per performance. Additional hours for fundraising and other administrative tasks go above and beyond. The joy of making a difference, the satisfaction of contributing to something meaningful, and the sense of fulfillment derived from pursuing your passion overshadow any notion of time constraints. Every moment dedicated to the cause is a labor of love, driven by a deep-seated commitment and enthusiasm that knows no bounds.
Tools and Resources
The Harmony United initiative utilized a variety of tools and resources to support its advocacy efforts and enhance the performing arts programs in Wantagh Schools.
Email newsletters, mailing lists, and digital communication platforms (e.g., Google Meet, Drive, etc.) were used to disseminate information, updates, and calls to action to stakeholders.
Social media channels (e.g., Facebook, Instagram) were leveraged to engage with the community, share success stories, promote events, and amplify the initiative’s message.
Volunteer management platforms (e.g., SignUpGenius) facilitated the recruitment, scheduling, and coordination of volunteers for various activities and events. These platforms allowed for efficient communication, sign-up processes, and tracking of volunteer commitments, ensuring smooth operations and maximizing engagement.
Traditional fundraising methods, such as in-person events (e.g., food truck festival, spiritwear fundraisers) and concession sales, were also employed to generate revenue for program support.
Coordination with vendors, venues, and performers was facilitated through communication tools and event planning resources.
Certificates, awards, ribbons, and other recognition materials were prepared to acknowledge teachers and students for their contributions and achievements.
Tokens of appreciation, such as flowers, “forever keys,” and personalized messages, were distributed to express gratitude and recognition to individuals and groups involved in the initiative.
Spreadsheets, databases, and document-sharing platforms (e.g., Google Drive) were used to maintain records, track expenses, and generate reports on fundraising activities, volunteer participation, and program outcomes.
Documentation tools helped ensure transparency, accountability, and compliance with regulatory requirements.
Collaboration tools facilitated communication, document sharing, and collaboration among team members and committees.
By leveraging these tools and resources effectively, the Harmony United initiative was able to streamline operations, engage stakeholders, maximize impact, and achieve its advocacy goals in supporting performing arts education in Wantagh Schools.
Marketing and Promotion
Harmony United employed various marketing tools and strategies to effectively promote its advocacy initiative, engaging a wide audience and fostering community involvement. Leveraging social media channels such as Facebook and Instagram facilitated broad outreach, with regular posts highlighting events, success stories, and volunteer opportunities. This digital presence generated excitement and encouraged interaction, amplifying the initiative’s visibility and engagement within the community.
Email newsletters and digital communication platforms provided a direct line of communication with stakeholders, delivering timely updates, event announcements, and calls to action. Personalized messaging and targeted outreach through these channels fostered a sense of connection and involvement, keeping the community informed and engaged.
Utilizing event promotion platforms and high-quality graphic design effectively marketed Harmony United’s events and activities. Compelling event descriptions, along with eye-catching graphics, attracted participants and encouraged them to RSVP or register, facilitating planning and logistics for successful events.
Collaboration and project management software streamlined coordination among team members responsible for marketing efforts. These tools facilitated seamless communication, organized tasks, and tracked progress, ensuring the timely execution of marketing campaigns and promotional initiatives.
Recognition of volunteers, donors, sponsors, and students through various channels, including social media, email newsletters, and event signage, fostered community pride and involvement. Sharing success stories and testimonials highlighted the positive impact of Harmony United’s initiatives, inspiring continued support and advocacy for performing arts education in Wantagh Schools.
Costs
We spent approximately 25% of our budget on concession items, office supplies, Parent Booster USA membership, and Yearbook Ads. The remaining 75% of the budget was distributed across various activities of the initiative, including fundraising events, student awards and scholarships, event decorations and supplies, volunteer recognition, marketing and promotion, and miscellaneous expenses.
Regular Concession Items, Parent Booster USA Membership, Office, and Craft Supplies: (approximate totals)
Regular Concession Items: $.1,250
Parent Booster USA: $200
Office and Craft Supplies: $300
Yearbook Ads: $250
Total: $2,000
Remaining Budget for Other Activities:
Fundraising Events (e.g., food truck festival): $1,000
Student Awards and Scholarships: $1,500
Event Decorations and Supplies (e.g., stage decorations): $1,000
Volunteer Recognition (e.g., flowers, certificates): $500
Marketing and Promotion (e.g., social media ads, printing materials): $500
Miscellaneous Expenses: $1,000
Total: $5,500
Challenges/Obstacles
The Harmony United initiative encountered several challenges during its inception, including initial resistance from some parents and logistical hurdles in establishing organizational structures like Tax ID numbers and bank accounts. Managing diverse perspectives and leadership transitions further complicated matters. However, through transparent communication, collaborative decision-making, and the dedication of volunteers, these challenges were navigated effectively.
Open dialogue and information-sharing helped address skepticism and align stakeholders with the initiative’s vision. A dedicated team of volunteers, supported by legal and financial experts, facilitated the setup of legal and financial frameworks, ensuring compliance and smooth operations. Temporary leadership structures provided stability and direction while formal leadership elections were organized, fostering inclusivity and accountability.
Active engagement and facilitated discussions allowed for the reconciliation of differing viewpoints, fostering unity and consensus within the organization. Breaking down tasks into manageable steps and prioritizing goals helped prevent overwhelm and maintain momentum. Celebrating small victories along the way boosted morale and sustained motivation among volunteers.
Ultimately, the resilience, collaboration, and commitment of Harmony United’s members proved instrumental in overcoming obstacles and driving the initiative’s success. By navigating challenges with perseverance and a collective spirit, the initiative exceeded expectations, establishing a strong foundation for ongoing advocacy and support for performing arts education in Wantagh Schools.
Success/Effectiveness Measurement
The Harmony United advocacy initiative has proven highly effective, supported by a range of key indicators. Funds raised demonstrate financial success, while increased volunteerism reflects heightened community engagement. Greater involvement from faculty and students signifies a positive response to the initiative’s efforts, fostering a stronger connection to performing arts programs. Positive parent feedback underscores satisfaction with the initiative’s impact, while administrative endorsement confirms its recognition and value within the school community.
Expansion of opportunities for students highlights the initiative’s capacity to enrich program offerings, while requests from elementary school parents to extend its reach to grades 3-5 indicate community demand for continued growth. Successful fundraising efforts and increased event attendance further demonstrate strong support and enthusiasm for the initiative’s objectives.
Collectively, these indicators reflect the effectiveness of the Harmony United initiative in achieving its goals of supporting performing arts education, fostering community involvement, and enhancing the overall experience for students, parents, faculty, and the broader school community.
Community Impact
The Harmony United advocacy initiative has had a profoundly positive impact on our music program, school, district, and local community. By unifying stakeholders from various performing arts disciplines, we’ve created a supportive network that transcends individual programs, fostering collaboration, inclusivity, and a shared commitment to excellence in the arts.
First and foremost, our music program has flourished under the initiative’s support. With increased funds, resources, and volunteer engagement, we’ve been able to enhance program offerings, provide additional opportunities for student participation, and elevate the overall quality of instruction and performance. From scholarships and awards to event decorations and student recognition initiatives, Harmony United has empowered our students to reach new heights of achievement and creativity in their musical pursuits.
Beyond the music program, the impact of Harmony United has reverberated throughout our school, district, and local community. Faculty and administrators have recognized the initiative’s contributions to the school’s cultural vibrancy and educational mission, appreciating the collaborative spirit and sense of community it has fostered. Parents and community members have been inspired by the initiative’s success, with increased attendance at events and a greater sense of pride in our performing arts programs.
Moreover, Harmony United has strengthened the bond between our school and the wider community. Through fundraising events, outreach initiatives, and partnerships with local businesses and organizations, we’ve forged connections that extend beyond the school walls, enriching the cultural fabric of our community and promoting the value of arts education for all.
In summary, the Harmony United advocacy initiative has positively impacted our music program, school, district, and local community by fostering collaboration, providing support, and promoting the transformative power of the arts. Through our collective efforts, we’ve created a more inclusive, vibrant, and thriving environment where students can explore their passions, develop their talents, and realize their full potential.
Advice for others?
For success, assemble a dedicated team, involve stakeholders, communicate openly, navigate administrative processes, manage expectations, celebrate successes, adapt to feedback, and forge partnerships for lasting impact.
Reflecting on our experience with the Harmony United initiative, there are several aspects we might consider adjusting if given the opportunity to run the initiative again. Firstly, we could prioritize early stakeholder engagement by involving a wider range of participants, including parents, teachers, administrators, and students, from the outset. This would ensure a more comprehensive understanding of community needs and perspectives from the start. Secondly, implementing clearer decision-making processes and mechanisms for input and feedback could streamline operations and foster a greater sense of ownership and buy-in among all members of the organization. Additionally, reviewing our budget allocation and fundraising strategies to ensure optimal resource distribution and impact across all program areas could enhance program effectiveness and sustainability. Lastly, implementing regular evaluation processes and feedback loops to assess the effectiveness of our initiatives and identify areas for improvement would ensure ongoing relevance and impact over time. By learning from past experiences and continuously striving for improvement, we can refine our approach and better serve the needs of our community in future iterations of the Harmony United initiative.





