Creekwood Community Fair
We serve the first goal by working with local businesses to provide goods and services at the fair as well as planning the event with a host elementary school, neighborhood watch representative, our instrumental music parent association, and student representatives from both school sites involved. We have intentionally moved the event off of our high school campus to reach more directly into the community. We also invite local non-profits and businesses that are either directly in our neighborhood, or serve the neighborhood. This has included everything from food trucks to county health and human services, and to even a local veterinary clinic.
The second purpose is supported by selected a different charity to support. This year we selected the Valley Children’s Hospital because of the work they did in healing a young elementary student at the host site. We then promoted that selection with the vendors, community organizations, and local paper to make sure to create a purposeful buzz.
Thirdly, we have the instrumental music program students perform for the attendees. We provide about two hours of live music that is geared towards a fair audience. The program benefits from some of the profits, but a majority goes towards the charity as our goal is to use music to support our community.
Overview of planning and execution process for this project
Throughout all of the year our student leadership team is working on volunteers from various clubs and sports to help run games for students. We have parents working to get vendors to sign up and have a booth. Each stakeholder has an area they are responsible for confirming attendees.
Sponsors/charities/volunteers/ other groups involved in the project and the benefits to each.
Most of all, though, it has been the strong relationship we have been able to build with non-band families. One of the loudest cheerers of the band is a neighborhood watch leader who has two sons who both never took music with me as their teacher. She will come find me at events and talk up the program to all those she can. It is those supporters, as there are plenty like her, that allow a program with little financial resources to gain campus and community support for bigger endeavors that are otherwise out of reach for our students.
Specific Budget Breakdown
Candy for game awards: 20.00
Supplies for raffle prizes: 40.00
New or recurring project?Recurring
How did you update/change this project from its previous occurrence?
The biggest change has also come in delegating out sections of the event to various stakeholders to maximize expertise and create a more meaningful set of connections that are community based and not by chance.
Challenges/obstacles that were encountered
A big point of growth happened last year when we moved to be at the elementary site and worked with one of the other academies at the high school. This gave us a blue print for expanding. So this year we were able to expand the event to be a more full fair, even without the large scale help of the other academy.
The biggest struggle remains marketing and getting even more members of the community to the event. We had over 150 people attend this year, which was a jump of 50 plus from the previous year. We believe now that we have pictures and evidence of success with a visible donation and purpose we are going to be able to increase attendance. All those in attendance had great things to say about the event so we know we are heading in the right direction towards achieving our three goals.
Measurement of the success/effectiveness of this project?
The biggest change this year was creating focus areas for each stakeholder to focus on. This allowed us to better utilize marketing that was school based and use connections within the community earlier in the process and be able to have a better plan.
Advice for someone looking to replicate this project in their own community?